Team members arrive, evening huddle to review conference run-of-show.
- Afternoon/Eve: Ethyca team arrives, checks in to Moxy Hotel
- 9:00 PM Team meeting in hotel for food and final run thru, talking points, etc
We’ll be heading to Washington DC to share the news that Fides now supports E2E privacy rights fulfillment. This page has all you need to know in preparation for the trip… Bookmark it for handy reference!
We’re asking each team member to initiate conversations and maximize Ethyca’s contact points at the conference.
As it’s a privacy-specific event, lead and badge scanning will not take place at the booth. This makes it doubly important to log points of contact through the form above. Thanks!
You should plan to be around the booth all day Tuesday and 1/2 day Wednesday unless otherwise engaged. As the booth is open for only 1.5 days, and every booth visitor a Privacy Pro of some stripe, my general request is that the traveling team stay anchored to the booth as much as possible. That said, I have laid out some rough blocks that can orient our efforts. We can discuss more on Monday night how tightly we want to adhere to this proposed schedule.
Tuesday April 11
Wednesday April 12
|Kelly||SMS / Whatsapp||+1 804 592 6405|
|James||+1 647 704 7410|
|Neville||SMS / Whatsapp||+1 646 945 0229|
|Simon||SMS / Slack||+353 87626 6640|
There will be a first aid station at the conference (details to be provided in the coming days), and you should always feel free to contact your manager or any other manager in case of a health or other emergency.
Check-in is at 3pm local time, check-out is at noon.
Early check-in is possible but is contingent on room availability. Allow for the possibility of needing to kill some time before your room opens up.
Yes – the hotel will offer secure storage for your luggage.
Yes, the room includes breakfast and covers the city tax, but not any incidental charges such as minibar, restaurant, or bar charges.
Each room will be under the individual team member’s name. Please check the confirmation email provided to you by the hotel for details. If you have not received a confirmation email from the hotel, please reach out to your manager urgently.
There is basic wifi included with your booking. High speed wifi can be expensed to the company.
Buffet breakfast is included at the hotel each morning. If you are interested in eating at the hotel for other meals, you can take advantage of the hotel bar or restaurant, though you will need to confirm the menu and dietary preference restrictions with the hotel staff.
From both Dulles and Reagan airport, taxi or Uber is the best method of transportation, and can be expensed to the company.
The public transit from Dulles is too complex to be advisable.
From Reagan, if you want to take transit, you can locate the metrorail station at the airport and ride the BLUE LINE as follows:
The Walter E Washington Convention Center will host the IAPP Global Privacy Summit.
From our hotel, it is a 3 minute walk East on K street to reach the front entrance of the convention center.
Here is a link to the walking directions: VIEW IN GOOGLE MAPS
Yes! Breakfast is catered through the hotel each morning and you are welcome to enjoy dinner with the team on Tuesday and Wednesday night at local restaurants sponsored by Ethyca. You will also have a $25/day per diem which can be used towards meals should you wish to eat independently. We recommend using your per diem for lunch, though you can use it to expense dinner if you choose to eat dinner separately from the group.
No. As best we can tell, you will need to buy lunch from nearby food vendors. We are in downtown DC so there will be plenty o f options available.
Yes, you may expense your taxi or rideshare to and from the airport at your local destination and in DC, up to $100 each way.
If you are wanting to check a bag for extra cost, please reach out to your manager for pre-approval.
Food and non-alcoholic beverages only.
Yes, however, please be reminded that in this case you should use your per diem for lunch or other food costs if needed.
No, you may not expense alcohol. Any alcohol related charges on your bill will be subtracted from your expensable total.
No, you may only expense food costs.
Yes, if necessary. Your daily per diem includes $25 for your travel day.
We’ll provide you with a shirt (2) and a hoodie (1) to wear at the booth. You are welcome to wear whatever trousers you’d like, including jeans.
From the IAPP: We are an informal bunch. Wear whatever makes you comfortable, no suits required. Speaking of comfort, you’ll be doing a lot of walking at the Summit. Plan to wear comfy shoes and dress in layers to adjust to fluctuating venue temperatures.
We will release a booth schedule in the days leading up to IAPP GPS.
This depends on your role! Each booth block will include some combination of Solutions, Product, Engineering, Leadership, and other Ethycans for a total of at least 4 Ethycans during each scheduled block. You might be doing a demo (Engineering), talking to a prospect (Solutions), answering basic questions or handing out coffees/swag (everyone else). If you are not scheduled to be at the booth, but would still like to be there, please do feel free to come by the booth to help out.
See above section for key talking points.
For the conference: As advised in the pre-briefing, COVID vaccination is required to attend the conference. Please ensure to bring proof of vaccination in order to attend the event.
For travel: Those flying domestically in the United States are not federally required to take a COVID-19 test to travel, however you should consult with your airline carrier to understand if they require a negative test before flying. Tests can be expensed to the company.
In the event of testing positive in DC: Though there will not be any required tests in DC, in the event you fall ill and test positive for COVID-19, Ethyca will cover the cost of accommodation until such time as you are ready to travel again.
General guidance: The conference will not require masks, nor to the best of our knowledge will the restaurants we will be visiting, or the tour that we will be taking. With that said, we encourage you to observe the masking and social distancing protocols that feel suitable for you, but advise you to be mindful that those measures may not be taken by all those around you.