The Astralis privacy dictionary

Introduction

In this tutorial, you'll learn how to use the Astralis dictionary to autocomplete system and data use information. By the end of this tutorial, you'll understand how to specify a vendor profile and retrieve suggestions from the dictionary.

Prerequisites

For this tutorial you will need:

• Access to an Astralis dictionary API key.
• The role of Owner or Contributor for your Astralis organization.

Using the dictionary to autocomplete information

To use the dictionary to autocomplete system information, you must:

1. Specify the type of vendor
2. Retrieve system info
3. Retrieve data uses and cookies

Specify a vendor profile

When adding a new system or editing an existing system, you may associate a vendor profile with the system in order to retrieve suggestions from the dictionary.

To link a vendor profile to a new system:

1. Navigate to Data map → Add systems.
2. Click Add a system.
3. Locate the Vendor drop-down menu in the System details section.
4. Select the vendor. Astralis will automatically populate the Vendor profile section with the vendor's information from the dictionary.
5. Make any necessary updates to the vendor profile and click Save.

Retrieve data use and cookie information

The dictionary contains a comprehensive list of business purposes for each vendor describing which types of personal data are collected, complete with commonly used legal bases, data categories, cookies, and other relevant information.

To view these suggestions for a new system, please:

1. Click on the Data uses tab
2. You'll see the list of data uses that are associated with the vendor.
3. Click into each use to view the details provided by the dictionary and add your own updates or business specific information.
4. Click on the Assets tab to view a list of assets (cookies, javascript, pixels, etc.) that are associated with the vendor and support the vendor'sdata uses.

Add systems detected during a website scan

The Astralis website monitor also suggests vendors from the dictionary to add to your system inventory based on assets discovered by the monitor on your websites. You can use these results to quickly populate your inventory with the systems that use tracking technologies. Read more about the website monitor and adding systems in the website monitor documentation.

Next you will learn to visualize your data with the Asset Report.